Administrative Assistant in Cambridge, MA

Candidate Location Requirements: Cambridge, MA

This role is required to be 100% onsite.

Daily Schedule & OT estimate: M-F 20 hrs/week - NOOT

Chance for Extension (Y/N): Yes - Oct 2024

 Typical task breakdown and operating rhythm:

• The role will consist of basic admin needs including:
• Team support: setting up desks and hardware for new hires, ordering equipment, maintaining distribution lists and aliases, onboarding and offboarding employees, managing inventory and recycling.
• Space management: booking meeting rooms and focus rooms, ordering food for meetings, helping with travel arrangements for visitors.

Performs a variety of complex administrative functions primarily for Cambridge site.

• Manages travel arrangements; coordinates meetings and events; coordinates department team operations, and facility operations.

Team Management Support:

• On-boarding for new employees ( industry internal/ external, interns and vendors (as needed)
• Partner with team admins on equipment procurement (NH), transfer (internal)
• Partner with team admins on workspace assignment. Update/ensure that EC and Visio map is updated accordingly.
• Workstation set up: make sure workstation furniture and equipment is set and workspace is cleared/ clean.
• Add new employees are added to the appropriate Management and Team Distribution Lists.
• Add in actual DL's
• Off-boarding for new employees ( industry internal/ external, interns and vendors (as needed)
• Collect equipment from employees leaving client. Ensure that the correct equipment transitions with employees moving internally.
• Collect cardkey, AMEX, Prime Card and Orca card. Dispose of as appropriate.
• Ensure that EC and Visio space map are updated accordingly.

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