Project Support Specialist in South Plainfield, NJ

Position: Project Support Specialist

Function: Business Operations

Location: Hybrid - Remote + Hadley location (on-site once a week, possibly more)

Hours: logged on by 9, 9:15a and work 8 hours (plus 30 minute lunch)

Job Roles/Responsibilities:

• Interface with managers, field staff, and vendors to complete invoice pricing validation.
• Effectively facilitate requisitions and project change management.
• Maintain spreadsheets of purchase order values, amounts billed to date, and balances remaining for various projects.
• Coordinate with cross functional teams to complete memorandums updating stakeholders on project statuses.
• Collaborate with internal stakeholders to manage remediation project management directives.
• Invoice processing; contract pricing review against invoices, communicating with suppliers for pricing errors and invoice revisions.
• Ensure vendor invoicing is up to date, requesting and review of aging report; validation of service entries/costs in SAP.
• Maintain database used to request off-site records, generate document status reports, and create inventory forms.
• Maintain database used to capture inception-to-date environmental remediation costs.
• Assemble project documentation submitted in conjunction with filings to the Board of Public Utilities.
• Investment Recovery - salvage revenue, monthly processing of revenue to create, receive and invoice material; processing final monthly journal entry to appropriate accounting.

Essential Requirements:

• Understanding of accrual processes and knowledge of contracts for invoice pricing validation.
• Proficiency with Microsoft Office Suite and ability to learn new applications (Word, Excel, Access, SharePoint, etc.).
• General knowledge of Sarbanes-Oxley Act (SOX) and Generally Accepted Accounting Principles (GAAP).
• Capability to work both collaboratively with internal and external stakeholders.
• Strong verbal and written communication skills.
• Strong organization, multitasking, and team building skills with ability to prioritize tasks.
• Strong data analytical skills.

Desirable Knowledge/Skills/Abilities:

• Demonstrated working knowledge of SAP or other billing, accounting, or customer care systems.

Top 3 skills:

• time management,
• ability to analyze,
• prioritization of tasks

Education requirement:

• high school

Number of years of experience:

• 3+ years of experience

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