Supply Chain Specialist in Foster City, CA

Specific Responsibilities:

Under supervision, provides support and back-up assistance to team members:

• Assist with invoice review, invoice exceptions, inventory goods receipts ensuring completeness and accuracy of all required documentation per SOX controls and timeliness in execution of proper EBS/SAP transactions
• Maintain Invoice Tracker and group email inbox to ensure compliance of SOX controls
• Collaborate with accounting teams to help resolve AP or AR issues
• Assist with PO issuance and revisions by reviewing pre-alert emails, proposals/quotes and routing POs in Oracle EBS or PRs in SAP for approval
• Help with review of disposal forms and initiate requests in GSHIP
• Assist team with documentation of work instructions
• Assist with sales orders and customer invoices transactions
• Ad hoc tasks ie: folder updates, file maintenance, etc…

General Responsibilities:

• Works on non-routine problems where analysis of situations or data requires an evaluation of identifiable factors.
• Exercises judgement in developing methods, techniques, and evaluation criteria for obtaining results
• Ensures GMP compliance and sage work practices, including current and correct SOPs
• Supports the execution of external manufacturing to achieve departmental targets.
• Reviews and progresses non-routine documents, or documents affecting budgets or timelines, such as work orders, contracts, purchase orders, material transfer requests.
• Uses approved methods to make decisions in line with company goals and objectives, e.g. transfer or delivery of inventory, production and purchasing schedules
• May assist in the development of operational functional requirements and business process flow architecture of ERP functions and features, in support of client’s existing and future business plans.

Knowledge, Experience & Skills:

• Possesses good planning and organizational skills coupled with strong communication, time management skills and aptitude for working with computer systems to execute orders, invoices, and reports
• Excellent verbal and written communication skills and interpersonal skills
• Strong analytical skills and problem-solving capability
• Knowledge of supply chain end to end processes preferred
• Demonstrates an in depth understanding and application of AR/AP principles, concepts, practices, and standards along with knowledge of industry practices
• Able to assist with development of solutions to a wide range of moderately complex problems, which require the regular use of ingenuity and innovation
• Proficient in ERP system software, with emphasis in financial operations and supply chain management functionality
• Proficient to expert level in Microsoft excel

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