Project & Program Coordinator in Waltham, MA

  • Title: Project & Program Coordinator
  • Code: RCI-27629
  • RequirementID: 115812
  • Location: Waltham, MA 02451
  • Posted Date: 02/27/2024
  • Duration: 12 Months
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  Job Description

Work Site Location the first six weeks:  Boston MA

Work Site Location after the first six weeks:  Cambridge MA 


 Job Description

  • Project & Program Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project.
  • Co-ordinates administration of project activities keeping to time management, cost and specification.
  • Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director


Typical Accountabilities

  • Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team
  • Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
  • Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
  • Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data
  • Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
  • Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
  • Prepares and/or edits meeting agendas, minutes, presentations and tables
  • Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets
  • Tracks project changes and produces updated project based schedules as agreed with project management
  • Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
  • Compiles summary documents and distributes to the project team as required
  • May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
  • Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules



Education, Qualifications, Skills and Experience:

  • 10+ years of experience in project coordination
  • Experience working with construction projects and global projects
  • High school qualification
  • Prior project coordination experience
  • Ability to determine project processes
  • Written and spoken communications
  • Specialist knowledge in relation to project management/coordination and administration support activities in the construction industry or in facilities management
  • Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet
  • Experience of a variety of software/systems
  • Can create and maintain systems for efficiency for both self and others
  • Customer Service Skills



  • Relevant vocational qualifications or equivalent experience
  • Team management skills
  • Professional qualification
  • Trimble, Miro, Procure or A-site experience




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