Administration Coordinator in Gaithersburg, MD

We are looking to recruit an experienced Personal Assistant who will support the Franchise Leads within the Diagnostics team. A proactive individual with excellent interpersonal skills, energy and a passion to learn and develop, will be a fantastic fit to join this fun and effective team!

Main responsibilities:

• Provide pro-active PA support to the Diagnostic Directors
• Provide administrative support to the wider team.
• Work as part of the administration support team in the UK. Actively collaborate with colleagues to support the department, ensuring that customers’ needs are met
• Use judgement to provide timely and effective administrative support and consistently handle own workload priorities.
• Extensive diary management, and coordination of internal and external meetings and events.
• Support all aspects of local and overseas travel for the department including updating the travel budget.
• Provide logistical support for staff recruitment and onboarding.
• Coordinate agendas, collating slides, taking notes and following up on actions.
• Proactive involvement in the development and maintenance of processes and initiatives within the department, promoting best practice and playing a meaningful role in improvement projects.
• Manage department admin information e.g., PO Requisitions, Vendor set up, C2P System, Nom Sig portal, ARF Forms and SharePoint sites.

Essential skills/experience:

• Experience of providing full PA/administrative support to senior leaders.
• Excellent written and verbal communication skills.
• Significant experience of working in a stakeholder orientated role.
• Ability to think beyond boundaries of job, challenge status quo and seek opportunities for continuous improvement.
• Excellent team working, networking and influencing skills with ability to engage relevant client staff and leaders at all levels, in developing solutions.
• Excellent organisational skills with an ability to prioritise workload, plan and multi-task.
• Good time management, pro-activity, flexibility and attention to detail working to the highest standards of accuracy and presentation.
• Operation of standard office equipment and Microsoft packages.
• Numerate and accurate.
• High level of confidentiality and discretion.

Desired skills/experience:

• Relevant professional administrative qualification.
• Experience of using MS Office, SharePoint Online, Teams and OneNote

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. We specialize in attracting and retaining talent globally for rewarding careers in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, whether in the USA, UK, India, or Ireland. Additionally, we offer Location Independent jobs and contract positions across different verticals and industries.
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