Administrative Assistant in Redmond, WA

Redmond, WA; Onsite - 1-2 days/week

Chance for Extension (Y/N): Yes

Top 3 Hard Skills Required + Years of Experience

• Minimum 5 years experience with calendar management of leadership utilizing Outlook.
• Minimum 5 years basic experience with Powerpoint and Teams.
• Minimum 5 years experience managing executive / management calendars.

Typical Day in the Role
• Purpose of the Team: supporting the sales team in the Americas (Latin America, US, Canada, etc.)
• Key projects: The resource will be responsible for supporting 3 calendars
• Typical task breakdown and operating rhythm: The role will be made up of 50% calendaring and support 45% administrative support to the rest of the team including expense reports, travel arrangement, calendar management, adhoc projects that come up in the org, event planning, ordering supplies. 5% backup to Executive Business Admin


Compelling Story & Candidate Value Proposition
• What makes this role interesting? - This role provides the opportunity to be apart of a very positive team culture, it is a fun and upbeat environment with very supportive leaders wanting to ensure endless learning and growth opportunities. The teams goal is to retain talent and ensure workers enjoy their jobs

Candidate Requirements
• Years of Experience Required:5-7 overall years of experience in the field.
• Degrees or certifications required: no degree is required to be eligible for this role.
• Disqualifiers: Resumes that include job hopping, carelessness and less than 12 months on eligibility clock will not be eligible for the role.
• Best vs. Average: The ideal resume would be proactive, organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations. process-driven, extremely organized, and detail-oriented. Have high integrity and be able to handle confidential information appropriately. Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure. Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.


Summary:
Seeking a candidate who is able to support 2 calendars for our senior managers. Performs a variety of complex administrative functions for all levels of management including supporting their team of 45 employees. The ideal candidate is proactive, organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations.

Primary Responsibility
• Management of calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments
• Track and help drive completion of key deliverables, and follow up on outstanding items
• Act as a liaison for leader’s direct reports
• Organize team meetings and events within budget guidelines (Power Pointer presentation, book conference rooms, travel arrangements, etc)
• Procurement of goods and services including computer equipment, offices supplies, and reference materials
• Timely and accurate reconciliation of expenses
• Provide backup support to Executive Business Administrator

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