Project Administrator in Bellevue, WA

Temp to Perm possibility
Hybrid (3 days in office – Tuesday & Wednesday mandatory + 1 of their choice)
Shift: Mon to Fri (7:30am to 4:00pm) – some 30 mins flexibility

Summary:

• This position is responsible for project set-up, monitoring the progress of the project and Customer billing.
• This is about Controls Projects; working with PMs & variety of projects
• This person will work closely with Project Managers and with customers ensuring the project is completed on time.

Must Have

• High School Diploma
• 2 years of related experience and/or training
• Proficient with Microsoft Office products
• Good communication skills, verbal and written, required.
• Excellent Organizational skills & attention to details

Nice To Have

• Associate Arts degree in Construction Management or equivalent
• Experience in general accounting and a general knowledge around installation and operations of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.

Major Job Duties and Responsibilities:

• Set-up project in business system based on Sales to Operations transition documents.
• Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date.
• Prepare invoices for billing and any additional documentation required for billing purposes.
• Processes invoices and validates according to project contract documentation.
• Gathers and records information to assist with process compliance monitoring. Initiate process and track progress of contracting business unit claims.
• Initiates documents for purchase orders, subcontracts, and change orders.
• Ensures compliance of Delegation of Authority and Sarbanes and Oxley.
• Comprehend Customer Contracts to determine the need for project specific documentation.
• Assists Project Manager with the project cost at completion forecast.
• Coordinate with customers on contract documentation including tax documents, purchase orders, and general information.
• Communicates effectively with other team members concerning problems, obstacles, issues, and information needs.
• Work effectively in diverse team environment.
• Able to work in a fast pace environment.
• Flexibility to work overtime, as required (maybe 1 to 2hrs/week)
• Ability to meet short- and long-term deadlines.
• Effectively meet the needs of internal and external customers.
• Ability to work regularly and dependably.
• Ability to function in a team environment.
• Demonstrated ability to cope with stress and maintain a pleasant and cooperative temperament with internal and external customers.
• Demonstrated ability to perform mental tasks such as making decisions, learning, thinking rationally and exercising good judgment.
• Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc.
• Schedule internal project team meetings to ensure accurate transfer of information.

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