Executive Administrative Assistant in US-Remote

Fully Remote Domestic US Sourcing, any US time zone but prefer PST (executive splits time between EST and Hawaii time zone).

The team can also make room for a contractor that would like to work onsite from Site in Redmond, WA, although this is not required.

Top 3 Hard Skills Required + Years of Experience

1. Minimum 5 years experience with supporting Executives
2. Minimum 5 years experience with strong calendaring skills in Outlook
3. Minimum 5 years experience with MS Office Suite

Typical Day in the Role

• Purpose of the Team: The purpose of this team is providing administrative support for a team consisting of many researchers, engineers, and PMs supporting health research.
• Key projects: This role will contribute to providing administrative support for an executive at the EVP level. The executive mainly works with external teams/customers/stakeholders so this position will also frequently work with external parties, customers, etc.
• The EVP needs calendar support for engaging in outreach activities, keynotes, etc.
• This position may provide travel support, but the executive mostly travels within domestic USA. There will likely not be any event management, and basic excel skills are enough for this position.
• A majority of the team is located in PST, however the EVP is remote so this contractor must be able to adjust to both EST and Hawaii time.
• Typical task breakdown and operating rhythm: The role will consist of various activities - Most of their time is spent calendaring, organizing calls, sharing information with external partners, etc. The executive receives lots of emails, this contactor will sort through emails and prioritize for the executive as well.

Compelling Story & Candidate Value Proposition

• What makes this role interesting? - This role provides the opportunity to support a team working in the healthcare space, which is very interesting for a tech company.
• Unique Selling Points: This contractor will have high visibility supporting a well-respected and well-known executive in the healthcare space.

Candidate Requirements

• Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Best vs. Average: The ideal resume would contain previous experience working at MS internal tools. The ideal candidate is detail oriented, and communicates proactively and is on top of things.
• Performance Indicators: Performance will be assessed based on their ability to provide calendar support.

 Duties:

• Managing a complex calendar with attention to accuracy, timeliness and ensuring the schedule aligns with executive's priorities and commitments.
• Must have ability to analyze and respond appropriately to emerging priorities to ensure that the executive is engaged only in essential meetings and events.
• Representing the executive professionally; effectively communicating on his behalf with others including those within the company and those in the external community.
• Includes coordinating internal and external speaking engagements.
• Planning and coordinating travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries.
• Meet travel requirements of the executive including on-the-ground door-to-door logistics.
• Preparing and reconciling expense reports to ensure timely processing.

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