Document Controls Specialist in South Plainfield, NJ

DOCUMENT CONTROLS SPECIALIST:

• This is a position within the Record Management Center of the Electric Transmission & Distribution Organization.
• It is preferred to have 1 - 3 years of experience in document control or records management within an engineering or construction organization.
• Must be highly organized, highly motivated and team oriented.

Responsibilities include the following:

• Develop and maintain document control and record management systems for the P&C ET&D organization.
• Proficiency with file transfer protocols and procedures.
• Provide general support for ET&D utilizing our document management software, McLaren.
• Able to communicate effectively with architectural and engineering firms as well as company engineers to resolve issues and conflicts with drawings.
• Able to plan, organize, and collect information and make judgments through collaboration with team leaders.
• Able to interface and work with teams with diverse disciplines, understand their documentation needs and requirements.
• Support Records Management Center team with database updates and logs.
• Able to provide support and training of new staff and A&E’s on Document Control processes and procedures.
• Support plotting / printing requests from project teams and organize physical drawing packages for field personnel.
• Successful candidate will be highly motivated, team oriented and well-organized. Possess strong interpersonal skills and the ability to work with multiple priorities.
• Able to organize, prioritize and work under tight schedules.
• Applicant must have effective problem-solving and decision-making skills, strong organizing skills, and be results-oriented.

Required:

• High School Diploma
• Must be proficient in the use of computer technology and software, such as Outlook, Excel, Word and Adobe Acrobat.
• Must be able to communicate effectively with various stakeholders including Project Management, Construction, A&E, and IP Engineering personnel.
• Must foster an inclusive work environment and respect all aspects of diversity.
• Must be able to lift drawing packages exceeding 20 lbs.
• Must be able to work standing up for several hours per day to make scans and work with engineering plotter equipment.

Desired:

• College degree or certification .
• 1 - 3 years’ experience in document controls or other relevant field.
• Familiarity with OCE, HP or other plotting equipment.
• Comprehensive knowledge of SharePoint, FileNet, shared drives and DMS Systems – i.e. McLaren.
• Basic knowledge of MicroStation.
• Familiarity and experience with a utility company.

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