Administrative Assistant in US-Remote

100% REMOTE; PST time zone, but open to other areas as well

Chance for Extension (Y/N): Y

Top 4 Hard Skills Required + Years of Experience

• Minimum 2 years experience with MS tools, like Excel, Outlook, etc
• Minimum 3 years’ experience with end-to-end management [highly preferred, end-to-end hiring experience]
• Minimum 3 years’ experience with Excel and Reporting [must have strong data management and accuracy, pivot tables, drill down, etc.]
• Minimum 2 years experience with recruiting systems

Typical Day in the Role

• Purpose of the Team: The purpose of this team is to help manage data surrounding the FTE hiring process, and there is a heavy focus on data management and accuracy throughout the team.
• Key projects: This role will contribute to facilitating the end to end hiring process for client FTEs within the organization [req, intake, interview scheduling, PO creation, Employee Central, Day 1 details]
• Typical task breakdown and operating rhythm: The role will consist of 90% solo heads down work and will spend 10% or less of their time in meetings.

Required Qualifications:

• 3+ years demonstrated work experience in a fast-paced environment in related field.
• The ability to effectively implement and monitor highly complex plans and schedules.
• Ability to proactively identify and escalate issues as needed.
• A high level of integrity with ability to maintain the confidentiality of sensitive information with tact and professionalism.

Primary Responsibilities:

• Creation and maintenance of all hiring requisition data.
• POC for net-new and backfill request/approval process.
• Work in our recruiting systems and cross functionally with recruiters/hiring managers/admins to create requisitions.
• Ensure data accuracy across all systems and make certain appropriate contacts are engaged and informed.
• Partner with hiring managers to schedule candidate screenings.
• Tracking and reporting end to end details for all open, and in process, hiring.
• Answering, and solving for, hiring manager/candidate/recruiter questions.

Candidate Requirements

• Years of Experience Required: 5+ overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: Candidates with less than 5 years, poor data management/accuracy, multiple errors, and typos within resume, or if the resume does not list the impact of their work, they will not be eligible for the role.
• Best vs. Average: The ideal resume would contain more than 5 years of experience in a similar role, is excellent with MS Office tools, highly organized, detail oriented, kind personality, is comfortable working individually, concise wording and strong communication within the resume.

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. Specialized in attracting and retaining talents globally for a rewarding career in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, be it jobs in USA, UK, India, or Ireland. Also remote jobs, work-from-home jobs, or contract jobs in different verticals and industries.
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