Administrative Assistant in Redmond, WA

Candidate Location Requirements: Fully Remote Domestic US Sourcing, any US timezone – slight preference for candidates that can come into the office in Redmond, WA

If hybrid, # of days contractor will be required to work onsite: If applicable - Mostly remote but will need to be onsite sometimes if there is an event, likely only once a week at most.

Daily Schedule & OT estimate: 40 hours/week, no OT anticipated

Chance for Extension (Y/N): Y – hoping to extend for full 18 months

Prior client experience preferred but not required.

Top 3 Hard Skills Required + Years of Experience

• Minimum 5+ years experience with Calendar support in Outlook
• Minimum 4+ years experience working with Executives, including external executives.
• Minimum 5+ years experience with supporting events, travel, and expenses.

Typical Day in the Role

• Purpose of the Team: The team is part of a global sales team that manages the top 25 partners at a large enterprise tech company.
• Typical task breakdown and operating rhythm: Varies day by day, but will likely be 40% calendar support, 30% event support, remainder on travel, expenses, and various activities.

Key projects:

• The role is to support two of the GMs, with their calendar, travel, expenses, and partner event support.
• The role also involves being a backup for the Executive Admin for GM, when the EA is out.
• The role may support both international and domestic travel, likely at most once a month between both executives.
• Knowledge of VISA processes not required.
• They will support a team of around 30 members, and the role only requires basic excel skills.
• A lot of their time will be spent on event support, booking rooms, catering, badges, and logistics support for partner meetings with executives.

Performs a variety of complex administrative functions for all levels of management including external business partners.

• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact.
• Completes special projects as assigned.

Candidate Requirements

• Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Best vs. Average: The ideal resume would contain prior experience in a large enterprise tech company. The ideal candidate is proactive and can work well with ambiguity. They are action oriented, and resourceful.

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