Site P2P Leader in US-Remote

The schedule for this position will be 5 day offline (8 hours, weekdays). The individual will be expected to be flexible to meet the needs of the business and may need to work some overtime on short notice

Expected Duration:   3+ Years – (Will be driven by current business needs and is subject to change if business needs change.)

General Description:

This position is the Site P2P Leader.

• This role is the SPOC and responsible for results and compliance of KC site P2P (purchases to payment).
• This includes (but not limited to): mastery in the flow of P2P transactions across Coupa, SAP, and related systems; creating and maintaining POs;  Training/coaching on Coupa and P2P systems;  accurate and on-time payment results;   Compliance tracking, reporting, investigations; banking transaction compliance;  SPOC for Vendors, Costa Rica for all P2P issues;  Magics P2P toolkit owner. 
• This role will also need to develop and maintain skills as required to support SNO team coverage and responsibilities (SAP PE/WM, RTCIS, T&W, Inventory controls). 
• Other duties as assigned. 
• This will be a 5-day (8 hour) schedule.
• The individual in this role must be organized, have good communication skills (externally and internally), have high standards for safety/quality, and be willing to learn continuously. 

Prerequisites:

• Must be qualified at T2 level
• Demonstrated SAP skills in Purchasing, Cost, or PE/WM
• Selection Criteria:  (Success Drivers)
• Power of Minds:  Leverages Mastery Thinks and Acts Decisively
• Power of People:  Builds Diverse and Collaborative Relationships, Grows Capability
• Power of Agility:  Operates with Discipline
• Looking for a candidate with high personal standards, passion for excellence, ability to work with others to get required results, and good communication skills. 
• The role requires heavy use of client IT systems – Coupa, SAP, Excel, Outlook, Word, RTCIS, etc. and individual must have experience and demonstrated ability to quickly learn and mater these systems

P2P Site Leader Role:

• Site P2P Leader.  Responsible for flow of purchases -to- payment (P2P) across Coupa, SAP, and other systems.  This includes (but not limited to):
• Timely and accurate payment of invoices
• Creating and maintaining po’s
• Magics toolkits, action plans, scorecards
• Single point contact for plant with vendors and costa rica on issue resolution and tickets for accurate and timeliness of payments (responsible for paid on time measure)
• Troubleshoot advanced issues with invoices, pos, cost centers, banking, funding special payments, etc.
• Responsible for audit/compliance on site credit/banking transactions.
• Other compliance reporting and follow-ups.

Coupa Key User: 

• Create and maintain PO’s per Coupa standards
• Train and assist plant personnel in creating/maintaining PO’s in Coupa
• Compliance monitoring/reporting/action plans.
• Role also includes Procard expenses for Freight and plant facilities and related compliance/reporting. 
• Role also includes oversite of ZBF accounts as needed.
• Maintain skills to support SNO team coverage and responsibilities, as required.
• Other duties as assigned

Daily: 

• Each of these often require multiple service-now tickets being opened and tracked.  This is a daily issue.
• Status 143 report:  Current outstanding direct spend invoices.  Analyze all invoices and resolve in Pulse those that are not auto-matching.
• Status 35 report:  Same as above, but these are invoices closer to payment date.  Often these invoices are either almost due, or have some problem.
• Status 162 report:  All invoices scanned into status 162 have posting issues.  Analyze and resolve.
• Resolve any SAP invoice status issues
• Coupa invoices:  Print and GR all service invoices, help identify posting issues for Costa Rica and confirm expense item deliveries through storeroom and storeroom misses.
• Assist multiple requests for Vendor invoicing issues, Coupa issues, supplier issues, ticket issues and PO issues.

As Required:

• Create required PO’s for the business and update po’s through change request process.
• Freight and Site Facilities Procard spending.  Resolve freight Procard spend and general Procard spend if any outstanding issues.  Maintain records/receipts per compliance requirements.
• Hard close expired PO’s. 
• Work monthly GR/IR report and follow-ups
• Manage process for capital purchases
• Magics – P2P toolkit, testing, action plans, and scorecard

Follow-up and resolve issues and complaints – from vendors, from Costa Rica, from Plant on issues regarding Coupa and P2P – including:

• Wrong vendor paid, Wrong amount paid, Duplicate payments
• Invoices posted against incorrect receipts, Invoices posted on invalid PO’s
• Payments not released according to PO terms
• Invoices mistakenly returned to vendor, Invoices scanned incorrectly or into incorrect company code.
• Early release payments
• Supplier threatening credit hold, Suppliers that have placed us on credit hold
• Suppliers removed from Coupa with no advanced notice

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