Administrative Assistant in Redmond, WA

Onsite at in Redmond, WA

5 days/week – somewhat flexible hours, but will need to provide onsite teams support during most of the 8-5.

 Chance for Extension (Y/N): Highly Likely to extend for 18 months pending contractor performance

Top 3 Hard Skills Required + Years of Experience

• Minimum 4+ years experience with Complex calendar support in Outlook
• Minimum 4+ years experience with Advanced Excel skills (pivot tables, VLOOKUPs, etc.)
• Minimum 3+ years experience with Executive/C-level support

Typical Day in the Role

• Purpose of the Team: The purpose of this team is supporting the cloud data analytics team. There are around 900 members of the full team and this position will help support two teams, one with 50 members and another with 450 members.
• Key projects: This role will contribute to calendar support for a partner level manager that is heavily involved in customer support and has a complex calendar that will require speedy changes. The role will also help with onsite team support for around 500 members, space management, travel support, and event coordination.
• There will not be much travel booking required, but knowledge of the international Visa process would be a big plus.
• The role will also help with some infrequent event management and coordination – largely employee morale events.
• Advanced excel skills are required for the role including pivot tables, VLOOKUP’s, formulas, etc.
• Typical task breakdown and operating rhythm: The role will consist of 50% calendaring and 50% team support. There will only be a handful of weekly meetings with admin team. Team support will consist of hardware help and various hands on work requiring good follow up skills and being very detail oriented.

Candidate Requirements

• Years of Experience Required: 4-5 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role, a degree is preferred but not required.
• Disqualifiers: Candidates with no previous experience supporting teams larger than 50-100 will not be eligible for the role. Ability to support leadership is important for a smooth transition.
• Best vs. Average: The ideal resume would contain significant recent administrative experience in a large enterprise tech company, as well as significant experience with adaptability and adapt quickly to changes, make good judgement, and collaboration with other admin assistants. The best candidate has high attention to detail in their resume, and is able to work with others well and support a team.  

Duties 

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages calendar(s), coordinates travel arrangements and processes expenses.
• Coordinates meetings and events, team discretionary operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the team on-site contact.
• Completes special projects as assigned.

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