Executive Administrative Assistant in US-Remote

Remote

Monday-Friday 40hrs a week/5hrs of OT // EST only

Candidate Requirements

• Years of Experience Required: 4+ overall years of experience in the field.
• Degrees or certifications required: Business BA (preferred/ not require)
• Disqualifiers: Candidates with poorly formatted resumes with typos and grammatical errors, job hopping
• Best vs. Average: Being able to manage more than 2 individuals, besides working as a team being able to still handle work independently, multitasking, and past experience working in a large company (preferably)

Top 3 Hard Skills Required + Years of Experience

1. Minimum 5+ years experience with Outlook/ Calendaring
2. Minimum 2+ years experience with Teams/ Powerpoint/Excel
3. Minimum 5+ years experience with travel booking

Typical Day in the Role

• Purpose of the Team – The teams is a sales organization in the US supporting financial services with customers, with banking, insurance and capital marketing. There’s numbers of admins already on the team but looking to supplement the team a little more to provide support for some additional GM’s.
• Key projects - Travel booking, conducting expenses and calendaring
• Typical task breakdown and operating rhythm - 25% meetings / 25% Teams / 50% calendar managing, travel booking, and PowerPoint

Summary:

• The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 2-4 years experience required.

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