Administrative Assistant in Redmond, WA

Candidate Location Requirements: onsite, hybrid

If hybrid, # of days contractor will be required to work onsite: 4days/week, one day probably on Monday 6am-3:00 or 6:30-3:30

Daily Schedule & OT estimate: standard, no OT

Chance for Extension (Y/N): possibly

Top 3 Hard Skills Required + Years of Experience

• Minimum 2 years experience with calendar management.
• Minimum 2 years experience with MS office, Excel, Outlook, Teams, etc.
• Minimum 2 years experience with written and verbal communication

Typical Day in the Role

• Purpose of the Team: The purpose of this team is managing administrative tasks related to their operations, particularly in the context of moving buildings and changing their scope.
• Key projects: They need someone to handle very busy calendaring.
• Typical task breakdown and operating rhythm: The role will consist of 90% of very high profile, extremely busy calendar management and 10% of other administrative tasks

Candidate Requirements

• Years of Experience Required: minimum of 2 overall years of experience, especially with heavy calendaring, in the field.
• Degrees or certifications required: no degree is required to be eligible for this role.
• Disqualifiers: Candidates with consistent job hopping and unusual gap between employments will not be eligible for the role.
• Best vs. Average: The ideal resume would contain prior MSFT experience. 

Key Responsibilities

• Responsible for managing email correspondence and performing data entry tasks to ensure accurate and timely communication and record-keeping.
• Responsible for ensuring proper tracking and organization of data through the use of Excel spreadsheets.
• Special Projects: Complete special projects as assigned, demonstrating initiative and problem-solving skills.

Qualifications

• Tracking Properly: Proficient in Excel for tracking and managing data effectively.
• Written Communication: Strong ability to answer emails and communicate effectively in writing.
• Problem Solver: Strong problem-solving skills and decision-making abilities.
• Office Skills: Proficient in Office suite and general office management.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Skills and Attributes

• Business Acumen: Timeliness, ability to come into the office regularly, and understanding of business operations.
• Comprehensive Support: Provide comprehensive support to a group team, including office management (equipment inventory, tracking), communication, and data management.
• Independence and Teamwork: Ability to work independently and as part of a team.

Preferred Qualifications

• Excellent communication skills, both written and verbal.
• Growth Potential: Willing to learn, coachable, and proficient in calendar management.

Duties

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses. 
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations. 
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. 
• Provides general office support. 
• Serves as the department/group contact.  Completes special projects as assigned.

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