Administrative Assistant in Redmond, WA

Candidate Location Requirements: 2-3 days a week (the manager is flexible on the days that are onsite) at the STUDIO A (Redmond WA location) and then () on the rest of the days unless the manager asks to worker to come in for a meeting or to assist with something onsite.

If hybrid, how many days will the contractor be required to work onsite?: 2-3

Daily Schedule & OT estimate: 40 hours a week, Mon – Fri, standard business hours, 5 hours of OT added to the PO but the worker must ask the manager prior to working over 40 hours a week.

Chance for Extension? (Y/N): The Client manager must extend the contract every 3 months due to budget approvals, but plans to extend for the full 18 months (candidates submitted must have a full 18 months of network access available to be considered for the role).

Top 3 Hard Skills Required + Years of Experience

• Multitask (quick mover)– 8 years
• Organized and attention to detail – 8 years
• Likes working with others, great people skills, able to lead a large (350+) group, send COMMS on their own, not afraid to communicate – 5 years

Candidate Requirements

• Years of Experience Required - 8
• Degrees or certifications required – College degree.
• Disqualifiers – Resume not well organized – no mastery over the English language or writing skills. Too many short term work history roles – too many gaps. No experience managing a large team (300+)
• Best vs. Average – Best - need very mature, experience with large corporate teams

Job Description:

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages complex calendar for Senior Partner Director for large (350+) organization, schedule(s) meetings, coordinates travel arrangements and processes business expenses.
• Manages team headcount, PCN updates, recruiting tracking and requisition submissions. Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact.
• Completes special projects as assigned.
• Needs to be someone who is confident, doesn’t have multiple work gaps, is able to fully explain work history and be willing/able to come to the office at least 2-3 times per week + be available for special events/offsites on campus.

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