Administrative Assistant in Redmond, WA

Candidate Location Requirements: Hybrid,

If hybrid, # of days contractor will be required to work onsite: 3

Daily Schedule & OT estimate: 40 hours a week, Mon – Fri, Standard Core Business hours, NO OT, NO EXPENSE

Chance for Extension (Y/N): Y

Top 3 Hard Skills Required + Years of Experience

• Minimum 5 years experience with Calendaring and scheduling in a professional role
• Minimum 5 years experience with Office 365 (Outlook specifically)
• Minimum 5 years experience with Event coordinating lifecycle (start to finish)

Typical Day in the Role

• Purpose of the Team: The purpose of this team is providing high level administrative support to an executive. The role is pivotal in ensuring the efficiency and organization of the executive's schedules, tasks, and communications.
• Key projects: This role will contribute to providing high level administrative support to an executive. The role is pivotal in ensuring the efficiency and organization of the executive's schedules, tasks, and communications.

Typical task breakdown and operating rhythm: The role will consist of:

• Calendar and schedule management - Manage complex calendar, scheduling meetings, and coordinating with other departments to optimize executives' time.
• Meeting and Event Coordination - Organize team meetings, department-wide events, and potential client or partner meetings, handling logistics, materials, and communications.
• Communication Liaison - Acting as the first point of contact, admins manage communication on behalf of executive, handling correspondence, filtering information, and ensuring prompt follow-up.
• Project and Task Management - Support of variety of project-based tasks, managing timelines, budgets, and coordinating deliverables.
• Travel and Expense Management - Arranging travel itineraries, booking accommodations, and managing travel-related expenses.
• Data and Document Management - Manage files, data, and other documents, keeping records organized and accessible.

Performs a variety of complex administrative functions for all levels of management including external business partners.

• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support. Serves as the department/group contact.
• Completes special projects as assigned. 

Candidate Requirements

• Years of Experience Required: 5 overall years of experience in the field.
• Disqualifiers: Candidates with no previous calendar & scheduling experience in a professional role will not be eligible for the role.
• Best vs. Average: The ideal resume would contain previous business administrative experience scheduling/calendaring for multiple FTEs. At least 5 years of experience putting on events from start to finish successfully and has advanced Outlook skills.

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