Executive Administrative Assistant in Irving, TX

  • Title: Executive Administrative Assistant
  • Code: RCI-38101
  • RequirementID: 122844
  • Location: Irving, TX 75038
  • Posted Date: 11/19/2024
  • Duration: 12 Months
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  Job Description

Hours per Week 32

Shift Details: 8am – 3pm/ Mon – Thurs = 32.0
 
Experience: 3-5 yrs expr; Admin experience; flexibility to manage ad hoc reporting/projects
 
Preferred Experience: Healthcare industry and Admin exp. 
 
Key Skills: Proficiency in excel; strong verbal and written communication skills
 
Education: HS diploma or equivalent work experience in a related field.. (Associate with no skill not apply)
 
Location: 100% onsite/ Irving, TX 
 
Duties: submitting invoices to a purchasing system, reporting/tracking registrations of attendees (with training, other Client events) 
  • Complete transparency spreadsheet for BTA account. 
  • Process customer invoices that may come from a CDEC visit. 
  • Travel arrangements for Site Visits
  • Check/ACR requests in Ariba for one off payments such as grant, registrations etc
  • Manage Ariba- all vendor SOWs/Invoices/POs/MSAs
  • Check/ACR requests in Ariba for one off payments such as grant, registrations etc
  • ARIBA
  • Input speakers and pay speakers for their services. 
  • Input new vendors and speakers into Ariba. 
  • Customer travel
  • Set-up and pay customers for any travel reimbursements (ie: parking, mileage, etc).
  • Reconcile the Business Travel Account (BTA) for all CDEC customer travel. 
  • Training scheduling and building management

Duties:

  • Provides administrative support to executive-level management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation.
  • Handles all routine mail or inquiries and sets priorities to projects assigned.
  • Keeps an accurate calendar of appointments, meetings and due dates for executive.
  • Requires previous experience and may require additional training specific to the corporate culture and procedures.
  • Functions with minimal supervision.


About Rangam:

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. We specialize in attracting and retaining talent globally for rewarding careers in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, whether in the USA, UK, India, or Ireland. Additionally, we offer Location Independent jobs and contract positions across different verticals and industries.
Rangam strives to put job seekers first, providing them with free access to search for jobs, post resumes, and research companies. Every day, we connect millions of people to new opportunities.

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