Executive Administrative Assistant in Redmond, WA

Candidate Location Requirements: Hybrid

If hybrid, # of days contractor will be required to work onsite: ideally with one to 2 days in the office.

Daily Schedule & OT estimate: Monday-Friday 40hours a week/ No Overtime

Chance for Extension (Y/N): Possibility ( based on budget approval and the candidate's performance)

Top 3 Hard Skills Required + Years of Experience

• Minimum 8+ years experience with Strong Calendaring: Proficiency in managing calendars and scheduling for executives.
• Minimum 8+ years experience with Expense Reporting: Experience with handling and reporting expenses. .
• Minimum 8+ years experience with Event Planning: Ability to plan and coordinate events.

Typical Day in the Role

• Purpose of the Team: The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• Key projects: A typical administrative assistant are the main information and communication managers for an office

Candidate Requirements

• Years of Experience Required: 8-10 overall years of experience in the field.
• Degrees or certifications required: High School Diploma or GED: This is an absolute requirement. Bachelor's Degree: This is not necessarily required but is preferred.
• Disqualifiers: Candidates with a lot of job changes within a short period, such as five years, are seen as red flags. Inability to Work with High Stakeholders.
• Best vs. Average:
• Ability to communicate effectively across teams and with executives.
• Capability to work independently in ambiguous environments and take initiative based on given information.
• Being very detail-oriented in tasks and responsibilities. Ability to make decisions in a fast-paced, rapidly changing environment.
• Ability to make decisions in a fast-paced, rapidly changing environment.
• MS Office Suite: Skills in using Outlook, Excel, and PowerPoint, with a particular emphasis on Outlook.
• Preferably in tech companies like Meta, Amazon, or Google, to ensure familiarity with a fast-paced culture.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc. 

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one’s time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 8-10 years experience required.
• Experience working with executives required.

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