Occupancy Planner in Newark, NJ

Onsite at least 4 days of week, likely to reduce after initial training

SUMMARY

• The purpose of this position is to provide space planning, data mining/analysis, space data accuracy, reporting and interpretation of space planning metrics to provide recommendations and proposed solutions for a client's occupancy needs.

Relationship Development and Management

• Develop robust relationships with end-users by thoroughly understanding their business needs, workflows, and processes. Utilize this understanding to foster seamless solution development for planning issues.
• Leverage industry-leading knowledge and insights from other clients and external research to inform client solutions and recommendations, ensuring the delivery of best-in-class expertise.
• Utilize strong interviewing and listening skills to interpret and translate customer's stated business needs into scope and space requirements.
• Demonstrate a high degree of flexibility in adapting to rapidly evolving business needs, effectively resolving new requirements and scope challenges.
• Apply critical thinking to dynamically address planning challenges, ensuring thoughtful and well-rounded solutions.
• Demonstrate strong engagement with executive management by showcasing the ability to navigate and exert influence at senior levels.
• Ensure effective management of change by proactively anticipating impacts and facilitating seamless transitions for both end-users and stakeholders.

Space Planning

• Apply advanced expertise in workplace design principles, including agile methodologies, design thinking, and flexible/collaborative workplace concepts, to develop innovative and highly functional space designs.
• Develop and execute comprehensive business programming and restack strategies, optimizing space utilization and enhancing operational efficiency through allocation plans, adjacency diagrams, test fits, migration plans, and move sequencing.
• Utilize bottom-up and top-down headcount projections to accurately forecast future space demand over a one to three-year Client, proactively planning space and resources.
• Develop compelling business cases for real estate actions by integrating various factors, such as business requirements, client programs/initiatives, timelines, lease options, current space availability and projected future demand.
• Aggregate, analyze and present data to derive actionable insights that tell compelling stories and inform recommendations for effective decision-making.
• Utilize advanced Excel skills, including pivot tables, data analysis and complex formula creation to support space planning and reporting needs.
• Create visually captivating and impactful presentations, effectively conveying findings and recommendations in a comprehensive and persuasive manner to stakeholders and clients.

Space Data Management & Reporting

• Deeply understand building data, organizational data and occupancy metrics at various levels such as campus, metro or regional, delivering comprehensive reports and insights to inform strategic decision-making.
• Continuously evaluate, monitor, and report on cost-saving initiatives and value-added contributions, using data-driven analytics to enhance operational efficiencies and achieve monetary and qualitative outcomes.
• Manage space allocations and ensure data accuracy, performing quarterly data and drawing audits, utilizing the CAFM/IWMS database.
• Conduct physical space audits and walkthroughs as needed to assess utilization, identify improvement opportunities and promote effective space use.
• Streamline and oversee conference room restriction programs across multiple sites.

EDUCATION and EXPERIENCE

• Bachelor's degree (BA/BS) preferred
• AutoCAD drawing experience is required. CAFM software experience is required.

CERTIFICATES and/or LICENSES

• Professional Registration in Architecture or Interior Design preferred.
• Certification in Corporate Real Estate, LEED or Facilities Management preferred.

Duties:

• 5 to 10 years of strategic-level work experience in occupancy or space planning, including interior office planning or move/project management in a corporate real estate setting.
• Demonstrated critical thinking and problem-solving abilities.
• Experience with change management and executive engagement, showcasing the ability to impact and influence senior leadership effectively.
• Excellent written and verbal communication skills, with the ability to tactfully deliver difficult messages and tailor information to the audience.
• Self-motivated, with the ability to work independently and collaboratively in building relationships and interacting effectively with business partners.
• Comfortable with frequent or rapid change, adaptable to shifting priorities.
• Effective time management skills, with the ability to organize and prioritize deliverables and workload.
• Demonstrated consistency in values, principles and work ethic, with a commitment to providing exceptional client service.
• Advanced proficiency in MS Office (Excel, PowerPoint and Word), including the ability to perform data analysis using pivot tables and complex formulas. Quick to learn and master client-specific programs.
• Proficiency in Google Workspace and Adobe Acrobat.
• Proficiency in AutoCAD for test fit option development (intermediate to advanced proficiency preferred).
• Proficiency in CAFM/IWMS database systems such as FMS, Manhattan, Tririga, Archibus or similar (intermediate to advanced proficiency preferred).
• Proficiency in Utilization of Condenco Space Reservation Tool highly preferred

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