Administrative Assistant in Mountain View, CA

Silicon Valley, California; candidates need to be onsite 3-5 days a week 

must be local to area to come onsite whenever needed.

Top 3 Hard Skills Required + Years of Experience

• Minimum 3 years experience with calendar management.
• Minimum 1-3 years experience with Microsoft office suite- Powerpoint, Excel, Word, Outlook, Teams.
• Minimum 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Typical Day in the Role

• Purpose of the Team: The team is responsible for creating experiences that customers experience on their devices, In example: Hololens.
• Key projects: This role will be responsible for Assisting with calendar management for 2 Client employee calendars
• Typical task breakdown and operating rhythm: The role will consist of 70-80% managing 2 calendars and requests that come in for events and demos and 20% other administrative duties that come up.

Candidate Requirements

• Years of Experience Required: 5 years of experience required for the role.
• Degrees or certifications required: There are no specific degrees or certifications required for the role.
• Disqualifiers: Candidates with less than 12 months of access and low tenure will not be reviewed for the role.
• Best vs. Average: The ideal resume would be someone with previous military experience, calendar management experience, strong tenure in past roles, and strong organizational skills.
• Performance Indicators: Performance will be assessed based on meeting deadlines, quality of work, ability to handle stressful situations and problem solve.
• Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group.
• Manages schedule(s); coordinates travel arrangements
• coordinates meetings and eventscoordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

Key responsibilities: 

• Provide calendar management for up to two managers calendar.
• Provide team support (including some headcount management, budget, morale events, and alias management), for a team of 100 Engineers, Product Managers, Art and Design
• Morale event planning, catering orders, and hardware refresh.

Required Qualifications:

• 2+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Ability to meet Client, customer and/or government security screening requirements are required for this role.
• These requirements include but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Cloud Background Check upon hire/transfer and every two years thereafter.

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. We specialize in attracting and retaining talent globally for rewarding careers in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, whether in the USA, UK, India, or Ireland. Additionally, we offer Location Independent jobs and contract positions across different verticals and industries.
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