Events Coordinator in San Francisco, CA

Candidate Location Requirements: onsite San Francisco, CA office

If hybrid, # of days contractor will be required to work onsite: 2 days a month

Daily Schedule & OT estimate: 10-12 hours a month split over 2 days in office. 4pm-9pm PST – You Will be the EVENT HOST for 2 different monthly meetings, each meeting 5-6 hours.

Chance for Extension (Y/N): yes

• Minimum 4 years experience with onsite event management
• Minimum 4 years experience with Planning, Organizing, and Executing – You should enjoy and be effective while running multiple work streams with different cadences and stakeholders.   
• Minimum 4 years experience with experience in hospitality, events, or experiential marketing.

Typical Day in the Role

• Purpose of the Team: The Client team is looking for an experienced, passionate and collaborative Event Planner to manage event operations for our Client San Francisco. 
• In collaboration with our worldwide team, this individual will be responsible for implementing onsite community events to strengthen and deepen our relationship within tech communities. 
• The position requires a detail-oriented and customer-obsessed person to work effectively across a diverse group of stakeholders to help organize and execute operational excellence within the Client space. 
• The right candidate will be passionate about serving the developer community, enthusiastic about on-site events, and comfortable working independently.

Key projects:

• The Reactor EP will truly be an evangelist for the Reactor SF and the events and programs that will take place at Reactor locations around the world. 
• This is a unique opportunity to work as part of an energetic and dedicated team and provides a front row seat in an exciting group which is in growth mode as we redesign how client engages with the developer community.
• Typical task breakdown and operating rhythm: The role will consist of 100% in person event support. 2 events each month.

Compelling Story & Candidate Value Proposition

• What makes this role interesting? You will be working onsite hosting 2 different monthly events.

Candidate Requirements

• Disqualifiers: Candidates without a growth “all hands on deck” mindset will not be eligible for the role.
• Best vs. Average: Looking for someone with in person event execution experience, growth minded, ready to jump in, flexible, quick thinker. Audience/Customer Focus – Exceptional customer service and solutions-oriented attitude.

Responsibilities

• Provide the highest level of customer service to anyone who enters the Reactor.
• Remain visible, accessible, and available to event owners and attendees to promptly resolve any inquiries.
• Ensure onsite operations are executed seamlessly and that troubleshooting is navigated in a friendly, efficient manner.
• Work closely with worldwide Reactor PMs and community groups to implement consistent events, programs, and presence which emanates a welcoming, hip environment where developers, AI enthusiasts, and entrepreneurs want to be.

Summary:

• The main function of an events coordinator is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical events coordinator acts as information and communication managers.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 5-7 years experience required.

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