Executive Business Administrator in Redmond, WA

Hybrid - Needs to be able to come into the office at least once a week, on occasion more often.

Daily Schedule & OT estimate: 40 hours a week, Mon – Fri, standard business hours, 5 OT.

Chance for Extension (Y/N): This will be an 18 month contract but we will have to extend after the fiscal year

Top Hard Skills Required + Years of Experience

• Minimum 2+ years experience with Outlook

Typical Day in the Role

• Purpose of the Team: The purpose of this team is sales.
• Key projects: This role will contribute to calendar management & travel expense.
• Typical task breakdown and operating rhythm: The role will consist of assisting 3 managers, 5% meetings, 40% calendar work, 10% travel expenses, the rest email and teams chat communication.

What makes this role interesting? –

• This role provides the opportunity to work on a strong admin team/community. Teams chat and weekly sync/meetings.

Unique Selling Points:

• The team became an Americas team, larger team.

Candidate Requirements

• Years of Experience Required: 1-2 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Best vs. Average: The ideal resume would contain experience with Outlook, and some type of customer service experience.

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact.
• Completes special projects as assigned. 

The Americas SMC (Small, Medium & Corporate) Sales Team has an immediate opening for a highly motivated Executive Business Administrator supporting three Managers in SMC.

• This person will also provide back up support to the Executive Assistant, provide team support and help with special projects/events as needed.
• To be successful in this role, you should have strong organizational skills and attention to detail, be self-motivated, a team player and have excellent communication and interpersonal skills.

Responsibilities (include but not limited to)

• Support of three managers with calendar, travel and expense reports as well as helping their direct reports as needed.
• Providing larger team support (including morale events, new hire onboarding and off boarding), procurement of goods and services including computer equipment, office supplies, reference materials, asset tracking and facility requests.
• Exercise sound judgment, tact, diplomacy, integrity,confidentiality, and professionalism in communicating information and working with all levels of employees.
• Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally.

Required Qualifications:

• 1-2 years of experience as a Business Administrator or similar discipline
• Possess a working knowledge of MS products, Outlook, Excel, Word, PowerPoint, Visio and SharePoint
• Experience with MS internal tools (MS Expense, Employee Central, etc.) is a plus

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