Administrative Assistant in Redmond, WA

Redmond, WA; HYBRID - 3 days onsite and 2

Daily Schedule & OT estimate: Monday-Friday 40hours a week/ No Overtime

Must support for 3 senior level staff, one based in Europe (meetings).

Top 3 Hard Skills Required + Years of Experience

• Minimum 3+ years experience with Outlook ( for scheduling meetings)
• Minimum 3+ years experience with Office 365, including Word, PowerPoint, and Excel.
• Minimum 3+ years experience with being able to communicate and be detailed orientated with executive stakeholder managements.

Typical Day in the Role

• Purpose of the Team:
• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact.
• Completes special projects as assigned.

Key projects:

• Calendar Support: The candidate will manage the calendars of three leaders within CST, including scheduling and coordination.
• Expense Reports and Travel Assistance: The candidate will handle expense reports and provide travel assistance for two individuals in Redmond and one in Slovenia.
• Onsite Requirements: The candidate is expected to work onsite in Redmond three days a week, with flexibility to start early to accommodate the time difference with Slovenia.
• Discretion and Security: The candidate must maintain a high level of discretion due to the nature of the work involving attorneys and public-facing teams in the security space.

Candidate Requirements

• Years of Experience Required: 5-7 overall years of experience in the field.

Best vs. Average:

• Critical thinking.
• Effective written and verbal communication.
• Sense of urgency.
• Ability to manage and support multiple leaders.
• Discretion due to the security-sensitive nature of the work.
• Flexibility to adapt to business needs and work onsite as required.

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