Business Administrator in Redmond, WA

Redmond, WA; HYBRID; 3 days/week onsite, 2 days/week can be .

Monday to Friday 40 hours/week, no OT expected.

Chance for Extension (Y/N): highly likely

Prior Microsoft experience, specifically knowledge with applications including iCIMS, MSExpense2, MyOrder, Travel, IDWEB, MSSpace and EC is a plus.

Top 3 Hard Skills Required + Years of Experience

• Minimum 4 years experience with calendar support in Outlook.
• Minimum 1 year experience with supporting a GM level executive including travel and expense processing.
• Minimum 2 years experience working with large teams (over 50 members).

Typical Day in the Role

• Purpose of the Team: The purpose of the Growth & Innovation team is working on supporting customer incidents, focusing on modern work systems.
• Support members of the growth & innovation team with calendaring for one General Manager (GM) and general team support for around 200 team members.
• The role will also include booking some travel for the GM including some international travel, likely 3-5 trips a year. The role will not require advanced excel skills, a solid foundation of skills in excel Basic excel skills
• Typical task breakdown and operating rhythm: The role will consist of 75% calendaring, 25% team support, travel & expense submission, ad hoc administrative work included in job description.

Compelling Story & Candidate Value Proposition

• What makes this role interesting? - This role provides the opportunity to be a part of a great and very supportive/cooperative team that fosters a positive work environment without competition with eachother.
• Unique Selling Points: High visibility on a team that does important work supporting customers.

The Growth & Innovation team is looking for a driven, high-functioning Business Administrator to support a fast-paced and dynamic global team. To be successful in this role you should have strong planning and organizational skills, the ability to anticipate the needs of a diverse organization, and a passion for the quality of your work.

• This position will support one GM and worldwide team of ~200 employees, in partnership with members of the Business Management team.
• The position requires consistent collaboration with the Business Management team and Leadership Team, a willingness to understand the business, and motivation to help drive our shared business priorities.
• The successful candidate will have the ability to prioritize and communicate effectively with a great attention to detail, and will interact with all levels of employees, from executives to new hires as well as external partners.

The ideal candidate:

• Customer-obsessed
• Self-driven
• Accountable
• Reliable
• Creative

Primary Responsibilities include, but are not limited to:

• Calendar support for GM with attention to accuracy, timeliness, and alignment with Senior Leader’s priorities and commitments (strategic time prioritization).
• Ability to analyze and respond appropriately to scheduling trends and anticipate meeting needs.
• RoB logistics and execution aligning to key timelines and deliverables
• External Staff Management: onboarding, offboarding, tracking positions
• Procurement: hardware, office supplies, etc. and tracking
• Coordinate logistics for team meetings and events including morale
• Data management such as Position Number hygiene, recruiting administration, & discretionary budgets and expense report processing
• New hire onboarding: hardware procurement, space assignment, coordinate office moves
• Opportunity to take on special projects as needed
• Strategic prioritization in managing a high volume of incoming requests, typically via email
• Ability to work and manage time in a 24x7 business
• This role does have some physical demands including lifting, carrying, pushing, moving items of light to medium weight
• Office space maintenance and facilities requests

Qualifications:

• 4+ years of proven relevant work experience in administrative assistance, business management and customer service
• Experience with event management or coordinating logistics for complex meetings and events
• Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism
• Analytical thinker
• Desire to drive team culture and community
• Organized with the ability to prioritize among multiple projects
• Ability to make timely decisions, exercise sound judgment, apply the appropriate level of urgency to situations that require a quick response
• Achieve results with a high degree of accuracy and attention to detail
• Ability to maintain utmost confidentiality with sensitive and personal information

Candidate Requirements

• Years of Experience Required: 4+ overall years of experience in the field.
• Best vs. Average: The ideal resume would contain previous experience in an administrative role supporting a large

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