Project Billing Administrator in El Paso, TX

Job Summary:

• Client has a new exciting opportunity to join our organization as a Project Administrator Under direct supervision, the Service Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project.
• This position is required to closely interact with the Area Service Manager and assigned service team members to ensure the timely completion of each project.  

Responsibilities include the following and other duties may be assigned:

• Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
• Responsible for generating, interpreting, and printing various assigned reports.
• Communicate effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise. 
• Daily phone interaction with external and internal customers.
• Data entry. Allocate Credit Card transactions.
• Run Variety of Reports, review and resolve any errors.
• Upload tax exempt certificates if applicable.
• Invoice Customers once all cost and charges are confirmed and applied to each Service Call; request credit approvals if needed.
• Email invoice (attach documents if required) to customer.
• Research disputed invoices and reach out to customers if necessary for resolution; participate in Disputed Billing Status Update meetings.

Qualifications:

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.

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