Executive Business Administrator in Redmond, WA

Hybrid; Needs to be able to come into the office at least once a week, on occasion more often.

This will be an 18 month contract but we will have to extend after the fiscal year

Top Hard Skills Required + Years of Experience

• Minimum 2+ years experience with Outlook
• Minimum 1+ Years experience with Communication skills
• Minimum 1+ Years experience with MS Office suite

Typical Day in the Role

• Purpose of the Team: The purpose of this team is sales.
• Key projects: This role will contribute to calendar management & travel expense.
• Typical task breakdown and operating rhythm: The role will consist of assisting 3 managers, 5% meetings, 40% calendar work, 10% travel expenses, the rest email and teams chat communication.

Candidate Requirements

• Years of Experience Required: 1-2 overall years of experience in the field.
• Best vs. Average: The ideal resume would contain experience with Outlook, and some type of customer service experience.

Duties

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact. Completes special projects as assigned.

Executive Business Administrator, Americas SMC

• The Americas SMC (Small, Medium & Corporate) Sales Team has an immediate opening for a highly motivated Executive Business Administrator supporting three Managers in SMC.
• This person will also provide back up support to the Executive Assistant, provide team support and help with special projects/events as needed.
• To be successful in this role, you should have strong organizational skills and attention to detail, be self-motivated, a team player and have excellent communication and interpersonal skills.

Responsibilities (include but not limited to) 

• Support of three managers with calendar, travel and expense reports as well as helping their direct reports as needed.
• Providing larger team support (including morale events, new hire onboarding and off boarding), procurement of goods and services including computer equipment, office supplies, reference materials, asset tracking and facility requests.
• Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees.
• Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally.

Required Qualifications: 

• 1-2 years of experience as a Business Administrator or similar discipline
• Possess a working knowledge of MS products, Outlook, Excel, Word, PowerPoint, Visio and SharePoint
• Experience with MS internal tools (MS Expense, Employee Central, etc.) is a plus

Preferred Qualifications: 

• Be process-driven, extremely organized, and detail-oriented.
• Have high integrity and be able to handle confidential information appropriately.
• Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure.
• Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.
• Have a high level of effective interpersonal skills, integrity, self-awareness and excellent customer service skills.
• Must possess a proven track record of excellent judgment, problem resolution, team work, negotiation,budgeting and analytical skills, decision making skills and the ability to work under pressure.

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. We specialize in attracting and retaining talent globally for rewarding careers in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, whether in the USA, UK, India, or Ireland. Additionally, we offer Location Independent jobs and contract positions across different verticals and industries.
Rangam strives to put job seekers first, providing them with free access to search for jobs, post resumes, and research companies. Every day, we connect millions of people to new opportunities.