Administrative Assistant in Raritan, NJ

Schedule – 3 days in the office, and 2 days

Title:  Senior Administrative Assistant

:  Raritan, NJ

Starting ASAP (after offer and screenings) and going into the summer of 2025 (possibly ending in June 2025)

What would you consider to be the top 3, non-negotiable skills that you will be looking for hen reviewing candidate resumes?

• Executive assistant back-ground.
• Extensive calendar management.
• Working in a fast-paced environment.

What would you consider to be an ideal candidate background for this position?

• Someone with high level executive expertise.

Senior Administrative Assistant

• Currently has an exciting opportunity for a Senior Administrative Assistant supporting three leadership team members of the Global Commercial Data Science (GCDS) organization.
• In this critical role, you will have the opportunity to demonstrate your ability to be highly professional, organized, and proactive while working in a fast-paced environment with an exciting team.
• This position is based in Raritan, NJ.

Key Responsibilities

• Agile and proactive calendar coordination, including scheduling and arranging meetings with internal and external partners
• Prepare documents of a sensitive and occasionally highly confidential nature such as memos, staff correspondence and manage expense reports
• Prepare domestic and international travel arrangements
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Update files, documents, and navigation maps in Microsoft Teams
• Proficiency in utilizing and innovating on current technology platforms, including Outlook, Zoom, PowerPoint, Word, Excel, Concur, SharePoint, Global Connect, Workday, Our Source, e-Marketplace
• Achieve results in the absence of day-to-day mentorship by being solution oriented
• Maintain a positive office environment while serving as single point of contact for the Global Data Science, Global Real-World Evidence and Global Precision Medicine teams
• Maintain strict confidentiality and exercise independent discretion and judgment while seeking resolution of complex problems
• Provide support for large departmental and group meetings (e.g., Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support
• The Senior Administrative Assistant may scan e-mail for executives and highlight items for review or action
• Be prepared to provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports
• Handle external partner relationships and facilitate contracting efforts as needed 

Qualifications

• A minimum of 6 years of experience in an administrative capacity supporting senior management and is required
• A high school diploma is required
• Ability to be on site at least three (3) days per week
• Excellent organizational skills and attention to detail is required
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required
• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or managing budgets is highly preferred

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. We specialize in attracting and retaining talent globally for rewarding careers in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, whether in the USA, UK, India, or Ireland. Additionally, we offer Flexible Work Arrangement jobs and contract positions across different verticals and industries.
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